Recipes cut stock on every sale
Link each menu item to its recipe. One iced latte sold at the kiosk, POS or web order takes 18 g of beans, 150 ml of milk and one cup off the shelf, automatically.
Inventory Management
Know what is on your shelf before you open.
Every sale cuts its ingredients through the recipe. Deliveries come in through a purchase order, waste gets a reason and a photo, and the nightly count closes the gap. Your stock on screen matches your stock on the shelf.
What it does
Purchase orders to your suppliers
Keep your own supplier list per outlet, send a PO, and receive it in full or in parts. Stock goes up the moment it is received.
Stock opname in minutes
Count what is on the shelf and enter the real quantity and cost. Otter records the difference so you see what went missing, and when.
Waste with a reason and a photo
Expired, spilled, burnt or broken. Mark it as waste with a photo so it leaves the stock and shows up in reports, instead of disappearing quietly.
Minimum stock alerts
Set a minimum for every item. When milk drops under it, low stock shows on your dashboard before the morning rush finds out.
Cost of goods you can trust
Average cost updates with every purchase, so each menu item shows what it really costs to make. Every movement is logged in one stock ledger.
A day of stock at one outlet
07.30 · The milk delivery
The supplier drops 24 L of milk and 5 kg of beans at the back door. The shift lead opens yesterday's purchase order, ticks what arrived, and notes that one crate is short. Stock goes up by what was really received, and the rest stays open on the PO.
15.00 · A spilled carton
A carton of oat milk falls during the afternoon rush and three croissants pass their display time. Both are marked as waste with a reason and a photo. Stock drops right away and the waste report shows exactly what was lost.
22.15 · Closing count
After close, the barista counts milk, beans, syrups and cups on a tablet. System says 9 L of milk, the shelf says 8.2 L. Otter records the 0.8 L difference, so the owner sees the gap the same night, not at the end of the month.
Try it: run a mini cafe for a minute
Tap the buttons and watch the stock move like it does in Otter. Every action lands in the ledger.
ItemIn stockMin
Espresso beans0 gLow500 g
Fresh milk0 mlLow3000 ml
Palm sugar syrup0 mlLow400 ml
Cups 16 oz0 pcsLow30 pcs
Stock ledger
- No movements yet. Sell a latte to start.
How it works
- 01Set upAdd items, minimum stock and recipes, or import them from Excel.
- 02SellEvery order cuts ingredients through the recipe.
- 03RestockSend a PO and receive it straight into stock.
- 04CountRun stock opname and mark waste to close the gap.
Works with
Which plan includes it
Growth
Inventory, recipe builder, supplier purchase orders, stock opname, waste and low stock alerts are included on Growth and Enterprise.
Questions
Is this the same as Otter Warehouse?
Inventory Management is the stock inside one outlet. Otter Warehouse adds central warehouses, a central kitchen and transfers between locations. Both read the same stock and the same recipes.
Can one outlet order from its own suppliers?
Yes. Each outlet can keep its own supplier list and send purchase orders, with partial receiving.
Can I import my items and recipes?
Yes. Import and export items and recipes with Excel, so you do not start from zero.
Popular with
SolutionsOther products
All productsSee Otter in your outlet.
Talk to us on WhatsApp and we will set up a demo around your menu and kitchen flow.
Talk to us on WhatsApp